Bursar Billing for Student Organizations

The Office of the Bursar does not permit charges from student organizations on the Bursar account, because the Bursar bill is to be used only for academic and academic-related charges from university departments.  However, student organizations may allow students to pay for their services using CornellCard, the optional, on-campus student charge program, which is billed by the Bursar's office.

Organizations wishing to accept CornellCard as payment must agree to the following terms:

1. Each transaction on the CornellCard system is charged a 3% recovery fee, which is taken out of the transaction.  This fee covers administrative costs, such as processing and billing, and is non-negotiable.
2. CornellCard charges are only accepted during the fall and spring academic terms.
3. An organization wishing to accept CornellCard as payment must have a Cornell employee or department acting as their university representative.  This employee or department must be willing and able to perform the following administrative functions:
• Identifying or establishing university general ledger accounts for both the receipt of revenue from CornellCard charges and the payment of the 3% recovery fee.
• Establishing a subcode with the Bursar's office that links to the above general ledger accounts.
• Creating a file of transactions in our specified format to be loaded into the CornellCard system, which will be provided once the other requirements are met.
• Maintaining all source documents relating to the CornellCard charges.
• Acting, during normal business hours, as the phone and e-mail contact for students and parents.  This involves answering billing questions relating to the CornellCard charges, as well as resolving any related disputes or errors.
4. The following conditions must be met for a CornellCard charge to be accepted, and should be verified at the point of sale:
• The student must be enrolled and registered at Cornell University for the current semester.
• The student must have enrolled in CornellCard by completing a CornellCard application.
• The transaction may not have occurred more than 45 days before posting the charge to the CornellCard system.

If these conditions can be satisfied, please contact the Bursar's Office  to set up CornellCard processing.